Short Answer 
The email should begin with a personalized greeting that includes the recipient’s name and your community affiliation. Clearly state the purpose by outlining the specific social concern and its impact on the community, before concluding with a respectful call to action for the recipient to investigate the issue further.
Step 1: Address the Recipient
Begin your email with a polite salutation. Make sure to personalize it by including the recipient’s name to create a direct connection. Start with a friendly greeting, followed by their name, and introduce yourself with your name and community affiliation.
- Salutations, (Name)
- This is (Your Name) from the (Community Name)
Step 2: State the Purpose Clearly
Outline the specific issue you want to address by mentioning the particular social concern. Clearly explain why it’s impactful and significant, emphasizing how it affects community members. This sets a serious tone and conveys the urgency of your message.
- I want to address the situation of (Social Concern).
- This issue is causing fear among community members.
Step 3: Conclude with a Call to Action
Wrap up your email by requesting the recipient to take action or investigate the matter further. Keep your tone respectful and hopeful, inviting them to consider the concerns you’ve raised. Finish with a simple closing statement that maintains professionalism.
- Please look into this matter.
- Regards, (Your Name)