Short Answer 
The process involves three key steps: implementing Management by Objectives to set and communicate clear goals, executing Incident Action Planning to ensure proper resource allocation and preparedness, and evaluating the Manageable Span of Control to maintain effective supervision and management efficiency. Each step emphasizes collaboration, clear communication, and careful assessment of resources and staffing.
Step 1: Implement Management by Objectives
The first step involves the general staff chiefs focusing on achieving specific goals set by the command through the process known as Management by Objectives. This method encourages collaboration and clarification of objectives to ensure that every member understands their role in meeting these goals. Key actions include:
- Identify clear, measurable objectives.
- Communicate these objectives effectively to the entire team.
- Align individual staff efforts with broader organizational goals.
Step 2: Execute Incident Action Planning
The second step requires the chiefs to engage in Incident Action Planning. This step is critical for updating necessary planning documents that outline the resources and staffing needed for successful operations. By focusing on incident-related priorities, the team can ensure preparedness and responsiveness. This includes:
- Assessing current resources and their deployment.
- Identifying additional staffing requirements based on the situation.
- Documenting changes in a clear and accessible format.
Step 3: Evaluate Manageable Span of Control
The final step is to evaluate the Manageable Span of Control. This principle ensures that supervisors do not oversee too many subordinates, which could hinder effective management. By assessing the staffing structure, general staff chiefs can make necessary adjustments to promote optimal efficiency. Important considerations are:
- Determining an effective number of direct reports for each supervisor.
- Balancing workloads among supervisors to prevent overwhelm.
- Providing support and resources to enhance management capability.